Delete, Delegate, Defer, or Do
- Delete. Sometimes this is referred to as “drop.” But the idea is the same. Any time commitments that are no longer necessary or aren’t crucial to the big picture should be scrapped. A perfect example of this is the lengthy and unproductive meetings you have in your schedule.
- Delegate. These are the activities that need to be done. But, just not by you. Instead, they should be assigned to someone else. For instance, I’m familiar with the necessary coding. However, I’m not an expert. If my website or app crashed, it’s just worth the money hiring a pro who can fix the problem faster than I ever could.
- Defer. These are essential tasks that can be delayed until another time. Let’s say that you an important meeting at the end of the month. You need to create and send an agenda. But, considering that the event three weeks away, that’s something you don’t need to do today.
- Do. Here is where you, in the words of Nike, “just do it.” It could be a task that only takes two-minutes to wrap-up. Or, it’s one that needs your attention sooner than later, like anything with a due date.
- Using the 4Ds of Time Management to Your Advantage
- Don’t Fall Into the Urgency Trap: How to Prioritize Your Work